Emergency contacts or those named to receive benefits by a BAT employee

Privacy for our employees’ relatives or emergency contacts

This section of the Privacy Notice applies to you if one of our employees employed by a BAT legal entity established in any of the countries making up the West and Central Africa Area has named you as the person we should contact in an emergency or to administer any employee-based benefits. If the relevant employee is employed at a BAT entity outside of the West and Central Africa Area, then a local Privacy Notice applies. Please contact the local office for more information or send an email to BAT Data Privacy Officer

Here we tell you which BAT company is primarily responsible for your personal information, what we collect, why we collect it, how legally we can use it and for how long.

Which BAT company is primarily responsible for your personal information?

The BAT company listed below which has an employment contract with the person nominating you will be primarily responsible for your personal information. For further information please contact BAT Data Privacy Officer

What personal data do we hold about you and where does it come from?

We only hold information about you (as detailed in the table below) which has been provided to us by a BAT employee to enable us to contact you in emergencies or to administer employee benefits such as healthcare or international assignment relocation packages.

How do we use your personal data, how do we legally do this and how long do we keep it for?

We only use your personal information in the ways detailed in the table below, which also sets out the legal bases we rely on to contact your or use your information in any other way.

Why do we hold your information	What type of information?	How legally can we use your information?	How long do we keep it for?
To contact you in emergencies relating to the BAT employee(s) that have named you as their emergency contact person	Name and contact information.		1 year after the relevant employee remains an employee by BAT.
To administer employee benefits that our employee has asked us to take steps to fulfil	Name and contact information; and Data of birth.	This is necessary for us to take steps to perform the benefits contract between the BAT employee and the benefits provider.	6 years following the duration of the contract through which you are entitled to receive the relevant employee benefits.
To administer employee pension benefits that our employee has asked us to take steps to fulfil	Name and contact information Data of birth; and National insurance number	This is necessary for us to take steps to comply with our legal obligations between the BAT employee and the benefits provider.	20 years following the duration of the pension lifetime through which you are entitled to receive the relevant employee benefits.

Please note that we may need to keep your information longer than the periods stated above because of the following reasons:

to potentially establish, bring or defend legal proceedings or to comply with a legal or regulatory requirement; or
to preserve records beyond the above periods to be able to deal with external or internal audits.

When it is no longer necessary to retain your data, we will delete the personal information that we hold about you from our systems. After that time, we would only retain aggregate data (from which you cannot be identified) for analytical purposes.

BAT entities primarily responsible for your personal information

British American Tobacco Ghana Limited
British American Tobacco RCI SARL
British American Tobacco Cameroon SA
British American Tobacco Mali SARL
British American Tobacco Benin SA
British American Tobacco Services Congo SARL
British American Tobacco Import SARL
Tobacco Marketing Company Burkina Faso.

BAT Nigeria - Emergency contacts or those named to receive benefits by a BAT employee